Receptionist/Assistant needed in School Front Office for a diverse, urban, vibrant, and inclusive Catholic community.

St. Margaret of Scotland Catholic School is seeking a full-time School Receptionist/Front Office Assistant.

St. Margaret of Scotland is seeking a friendly and compassionate receptionist/assistant to work the Front Office for the 2024-2025 school year. This is a full-time position. The role is to assist with the functioning of the school and to serve as a point of contact for all members of the school community.  Candidates must exhibit a kind and welcoming attitude, an ability to know or quickly learn multiple systems (FACTS, Google Sheets & Documents, Microsoft Word & Excel, CrisisGo, etc.), and the ability to balance multiple tasks simultaneously while prioritizing the needs of people (parents and children) and duties.  See a list of job responsibilities below.  Prior executive office manager/assistant experience is a plus.

If interested, please submit a cover letter and resume to Patrick Holley at school@stmargaretstl.org.

Duties include, but are not limited to:

• Maintaining a safe environment by allowing access to buildings for known staff and students.  
• Greeting all visitors and ensuring they are properly documented before accessing the school.
• Answering phones – taking messages or forwarding calls as needed.
• Making copies for all staff in a timely manner – working with the copy company to order supplies and report service call needs.
• Acting as a defacto school nurse – helping students when injured; dispensing medicine as needed, maintaining proper documentation for medications, and providing students’ medications for teachers to take on field trips. 
• Filling out Incident Report forms and sharing them with the administration at the School and Parish Office.
• Assisting students arriving late with tardy slips, taking attendance at the beginning of the day, and updating throughout the day to maintain accurate attendance records.
• Working closely with the administrative team and supporting projects as needed.  
• Coordinating spaces for outside consultants with learning lab staff.  Maintaining contact info for contracted third-party staff (i.e., speech, occupational, and physical therapists).
• Delivering mail to teacher mailboxes and any dropped-off items to the correct staff or student.
• Keeping track of the location of all staff and students both on campus and off during school hours.
• Relaying all maintenance needs that arise during the day to maintenance staff.